Lowongan Kerja COCOA SUSTAINABILITY PARTNERSHIP | Makassar

Lowongan COCOA SUSTAINABILITY PARTNERSHIP - Makassar | Cocoa Sustainability Partnership (CSP) is a public-private forum for the advancement of communication and working together between stakeholders actively engaged in cocoa development initiatives in Indonesia. The CSP exists to increase communication, coordination and collaboration between public and private stakeholders engaged in cocoa sustainability activities in Indonesia for the mutual benefit of all cocoas sector players.

The day to day management of the forum is run by a secretariat located in Makassar, under the supervision of the Executive Board. Currently, CSP Secretariat is searching for a qualified candidate to fill the post of Admin-Finance Assistant to support its operations.

Admin & Finance Assistant

Purpose of the Position: The Admin and Finance Assistant is responsible for maintaining financial, accounting, administrative and personnel services in order to support secretariat operations.

Report to:  General Secretary

Main Duties and Responsibilities:
1. Administrative functions:

• Administering ingoing/outgoing mail and maintaining the general filing system related to Secretariat Office under supervision of the General Secretary
• Administering routine secretarial duties, such as filing documents, drafting routine correspondences, reception, registration and dispatching of external courier, booking of hotels, flights and the obtainment of other travel requirements for CSP staff.
• Providing assistance in organizing WG and GA meetings, seminars, workshops, training courses, and other meetings in and outside of office
• In coordination with General Secretary, making sure that the procurement system is in compliance with CSP’s procurement procedures
• Registering and monitoring CSP’s assets/equipment
• Ensuring the timely maintenance, proper management and use of all CSP’s equipment
• Performing any other related tasks as may be assigned.

2. Finance functions:

• Ensuring the respect of CSP’s financial policy and procedures in all financial transactions;
• Making sure all expenses related to CSP have been approved by designated officer and in accordance with CSP’s financial system procedures
• Document and record all financial transactions into the financial software.
• Preparing and monitoring all advances payment of CSP’s activities and report regularly to designated officer
• Issuing payment and receipt vouchers related to CSP’s expenses
• Transferring and/or depositing fund related to CSP’s programs.
• Managing cash fund float by ensuring re-imbursements are made on time and disbursements are accounted for properly
• Preparing payment of staff salaries
• In consultation with General Secretary, preparing monthly requests for funds required for the secretariat operation.
• Preparing bank reconciliation report on monthly basis.
• Working together with General Secretary in preparing monthly, quarterly and annual financial report
• Performing any other related tasks as may be assigned.

Requirements:

• 2 – 3 years experience at the same field.
• Minimum a Diploma 3 graduates in accounting or finance.
• Knowledge of GAAP and understanding of basic principles of funds accounting.
• May require knowledge in grants accounting.
• Solid knowledge and experience using accounting software.
• Proven organizational skills and attention to detail. Able to establish priorities and following deadlines.
• Able to work independently and under challenging environments.
• Male candidates are preferable.

Please send your Letter of Interest, CV and your recent photograph by email to rindrayanti@gmail.com  
with subject: “CSP ADMIN & FINANCE ASSISTANT”  the latest by 18 February 2013.
For further detail information about job requirements , please refer official source

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